E-Thesis Information

Instructions | Converting to PDF | Creating PDF Linkable Table of Contents | Links

In collaboration with the Graduate Studies Office, the Library is providing online access to newly received UW-Whitewater theses. All theses submitted since the fall semester of 2003 will be available electronically from the University Library Catalog.


Students are to submit one copy of the original UW-Whitewater thesis typed on rag paper and the second copy in electronic Portable Document Format (PDF). The PDF version may be submitted on a Floppy Disk, CD, DVD, or ZIP Disk. Submitting theses in PDF format will appear the way the author intended it to be. All submissions are to be sent to the Graduate Office. Students are required to complete the UW-W Library Electronic Thesis Access Agreement Form when submitting the thesis.

  • Students can convert Microsoft Word documents directly to PDF using Microsoft Word 2007 or Adobe Acrobat Pro. Adobe Acrobat Pro is available at several scanning workstation in the Library (including two in the alcove across from the Reference Desk) using the instructions below.
  • If any other program is used (WordPerfect, Microsoft Works, etc.), the document should be saved in Rich Text Format (RTF) before conversion. Please be aware that when converting to RTF, most formatting and outlines are lost. To convert to RTF: open the file, click on File > Save As > and select Rich Text Format as the file type. After the document has been converted to RTF, students can open the file in Microsoft Word and convert the document to PDF.
  • Students using MacIntosh computers can directly save to PDF from most programs (MacIntosh computers are available at Andersen and McGraw computer labs).

Converting Word Files to PDF

In order to convert files to PDF, you must have either Microsoft Word 2007 or Adobe Acrobat Pro installed on your computer. For your convenience, Adobe Acrobat Pro is available at several scanning workstation in the Library (including two in the alcove across from the Reference Desk).

  1. In Microsoft Word, open file
  2. Click Office Button > Save As
  3. From the Save as type: menu, select PDF (*.pdf)
  4. Save file
  5. Close file


  1. In Adobe Acrobat Pro, click File > Create PDF > From File
  2. Select file and click Open
  3. Acrobat will open Word while converting the file
  4. When the conversion is finished, the file will have a .PDF extension
  5. Save the new file

Creating a Table of Contents (Adobe calls it "Bookmarks")

In order to create a linkable table of contents, you must have Adobe Acrobat Professional installed on your computer. For your convenience, a computer and scanner with Adobe Acrobat Professional is available in the Reference Alcove across from the Reference Desk.

  1. Open Adobe Acrobat Pro (not Adobe Reader)
  2. Click on the Bookmarks tab at the left edge of the display
  3. Display the page where the first item in the table of contents should begin
  4. Click on the New Bookmark icon in the Bookmarks tab (or, go to Document > Add Bookmark from the main menu)
  5. Type the label for the bookmark and press Enter
  6. Repeat steps 4-6 until all bookmarks are created
  7. If desired, embed bookmarks as secondary to others by dragging them just below another item in the list of bookmarks (the bookmark will now show as indented in the hierarchy)
  8. If it is necessary to move bookmarks to different positions, just drag them to the correct position
  9. To rename a bookmark, right mouse click on it and choose Rename
  10. Save the file! (Save as same file. No need to rename it.)

Links for additional information

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Last revised: cje - 5 April 2012